We will not share your personal information with third parties except where we have received your explicit and informed consent to do so, or where one of the following circumstances apply:
For data processing
We provide personal information to our service partners to process it for us. This processing must be based on our instructions, in compliance with our Privacy Statement and any other appropriate confidentiality and security measures.
To fulfil our obligations as RCPI
In order to fulfil our obligations as a Medical Council-recognised postgraduate training body and as a recognised operator of Medical Council Professional Competence Schemes, access is granted to records in ePortfolio as follows:
RCPI Trainee ePortfolio records are accessible by RCPI Trainers, RCPI Reviewers, National Specialty Directors and RCPI administrative staff. This is for the review, approval and monitoring of trainees throughout their training programme.
RCPI Trainer ePortfolio records are accessible by RCPI Reviewers and RCPI administrative staff.
RCPI Exam responses and results are accessible by RCPI Examiners and RCPI administrative staff.
PCS Participant ePortfolio records are accessible by RCPI administrative staff. During the Annual Verification Process records are also accessible by RCPI Reviewers, the RCPI Dean of Professional Competence and the Responsible Medical Officer.
RCPI periodically provides reports to the Medical Council or the HSE on information stored in ePortfolio.
For legal reasons
We will share personal information with third parties if we believe in good faith that we are required to disclose it in order to:
Comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement. Where Personal data is sought from us in the context of any statutory or non-statutory investigation or enquiry (e.g. by the Medical Council, a Hospital or by the HSE in the context of a malpractice or disciplinary investigation) we will assess the request on its merits having regard to the legitimate interests of RCPI, the public interest and the interests of the data subjects concerned.
Enforce applicable Terms of Service, including investigation of potential violations.
Detect, prevent, or otherwise address fraud, security or technical issues.
We may share aggregated anonymised information publicly as well as with our partners. For example, we may share information publicly to show trends about the general use of our Services.
We reserve the right to transfer information (including your Personal data) to a third party in the event of a re-organisation of RCPI or a transfer of all or substantially all of the assets of RCPI (whether by dividing, merging or transferring its business between two or more bodies, or subcontracting or outsourcing same or otherwise) provided that any relevant third party agrees to adhere to the terms of this, or a similar, Privacy Statement and provided that the third party only uses your Personal data for the purposes that you provided it to us.